EasyPay Gibraltar Payroll & HR Software

EasyPay is the result of over 10 years experience in the field developing and supporting payroll software throughout Gibraltar. To date it remains the most comprehensive payroll and Human Resources software package available for Gibraltar business.

The software contains many unique time-saving features and automates most of the mundane tasks associated with carrying out a payroll. The software was specifically developed to address the need for a more accurate, easier and less labour intensive way to do the payroll. It has over the years evolved to meet the growing needs of businesses in Gibraltar.

EasyPay ScreenshotFirst and foremost, EasyPay enables users to effortlessly create and manage payslips for employees. The software is streamlined to make it quick and intuitive to produce each payslip. The logic for tax, social insurance and other government legislation is built into the software, so payroll officers can produce payslips without needing to remember or manually make adjustments to cater for Gibraltar's unique and quirky regulations.

The system is very widely used and handles the very diverse range of payroll income and deduction types that exist in many different types of industry.

For example, it is tried and tested with Retailers, Hotels, Law companies, Construction companies, Accounting practices, Online Gaming, Payroll Bureaus and Banks. Please contact us for references for a particular industry.

The software is regularly updated and features an automatic Internet update facility. Updates are regularly and automatically delivered to customers to keep them up to date with the very latest changes in legislation. Our development team are in constant contact with the social insurance and tax departments, ensuring that any upcoming changes are introduced as soon as possible.

Leave ManagementThe software includes a fully integrated and comprehensive personnel records system. A fully integrated leave management system is included to track entitlements for different types of leave for each employee.

There are also facilities to record training undertaken and to maintain career  / disciplinary records. This is particular interest to companies regulated by the FSC, who since 2007, have a legal requirement to ensure such information is kept up to date.

The software is designed to run across a network and multiple staff can access the same database at the same time. The database is secured and an integrated user manager tool controls access. Security is role based, which is ideal for larger companies where there are different people performing different roles such as payroll, HR and leave management.

The system can manage multiple companies within one central database, allowing for comprehensive reports that draw information
from multiple companies at once for Group reporting.

EasyPay is compatible with all versions of Microsoft Windows from 2000 through to Windows 7. Based on SQL Server technology it
offers a fast, flexible and comprehensive way to manage large amounts of employee information. Whether a small company of 5 employees, or an enterprise of 1000s, EasyPay can help!


Key Features At A Glance


Payroll Features
   
    *    Extremely easy to use.
    *    System handles small companies of under 5 employees, to up to 50,000 employees.
    *    Unlimited number of companies. The system is priced only by number of employees and number of servers.
    *    Pay Monthly, Weekly, Fortnightly or Four Weekly
    *    Handles all types of worker: casual, salaried and contract workers.
    *    Accurately calculates Gibraltar Government tax automatically.
    *    Accurately calculates Social Insurance automatically according to the latest changes. Including time taken off.
    *    Supports recurring transactions, so HSA, Pension and other payments are automatically added to the payslip each month.
    *    Multiple payslip formats. E.g. Distribute payslips on preprinted paper, blank paper or encrypted email.
    *    Fully customisable and flexible list of payslip transaction types.
    *    Keeps payroll history online indefinitely for reference or reprinting.
    *    Prints comprehensive payroll reports and charts for management and accounting.
    *    Produces standard Government forms for submission to Employment Service and Tax. E.g. P8, P7a, Contract
    *    Produces standard forms and letters for submission to the Spanish Tax Authorities.
    *    Automatic online submission of P8s to the tax office.
    *    Tried and tested across a wide range of companies in different industries including
                    Retail, Banking, Construction, Accounting, Hotels, Gaming and Legal sectors.

Human Resources Features

    *    Keep comprehensive employee information at your finger tips ranging from key personal details to contract information.
          The employee record is extremely comprehensive, recording vital information needed across a wide range of industries.
    *    Leave tracking system automatically tracks leave entitlement for each employee. For example, track time taken off on
          annual leave, maternity, sick or unpaid leave.
    *    Keeps your training records online to record training courses undertaken by each employee for periodic review.
    *    Store career records such as appraisal meetings, promotions, bonuses, disciplinary notes, etc. for future reference.
    *    Store a checklist of documents on file for each employee.

Accounting Features

    *    Integrates with leading Accounting Systems such as Sage Line 50 and Sage Line 100, saving duplicated work.
    *    Produces detailed Nominal Postings reports.
    *    Ability to preview accounts postings, prior to posting them to accounts.
    *    Exports to numerous payment systems, e.g. RBS Eq, Barclays ICE, Natwest Bankline.
    *   We are able to integrate with any system you require. e.g. We have recently integrated the system with Oracle.

Other Features

    *    Easily handles multiple users, multiple companies, multiple departments, multiple locations and multiple cost centres.
    *    Integrated security manager controls who can access the system. Security is role based. Ideal for larger organisations,
          where the roles of payroll officer, HR officer and Leave management are separated.
    *    Time saving features for Payroll bureaus, with features such as "Copy Company" and "Annual Inflation" routines.
    *    Integration with time tracking systems such as Sage Job Costing.
    *    Based on fast, robust and secure Microsoft SQL Server technology.
    *    Fully compatible with all versions of Microsoft Windows from 2000 through to Vista and Windows 7!
    *    Easy and quick to setup. An import facility makes it simple to import your employees from your existing system.
    *    Comprehensive, but simple to use, integrated backup facility.

Comprehensive Support

    *    Regular updates from dedicated development team ensure latest tax and SI changes are delivered as they happen.
          New features and reports are added every month.
    *    Updates are delivered automatically over the Internet with the minimum of hassle. No need to pay or wait for
         IT technicians to turn up to update your payroll system!!
    *   The most comprehensive support package of any software product on the Rock! Customers can choose to be supported by
         either of two of Gibraltar's top IT resellers; Mediterranean Computer Services Limited and Training Tailor Made.
    *    Regularly scheduled training courses at the TTM training centre.
    *   Rock IT Limited offer full development support and are able to customise / integrate the software with any accounting,
         time management or third party software that you require.